![]() Here’s where we can use linked databases to easily create a task board per project. At the end we remove the project from showing on the cards in the Board view. Plus, you can customise each view however you like. If you’re feeling lost or confused, sometimes it’s easier to jump back to the Table view and make changes from there. Here we created the property directly from the Board view. ⭐ You can create properties from any view. ![]() Now that we have a projects database we can create a relation so that each task can be associated to a project. We want to associate every task to a project but to do this we first need to create a new Projects database: This means if we associate each task to a project we can create a tasks board for each without needing to recreate every setting. Notion has a powerful concept of linked databases that allow us to create a synced ‘copy’ of the data and then filter it how we want. We now have a working Kanban board and can start being productive! But what happens when we need another Kanban board for a different project? We could simply create another tasks database, but any tweaks we made we would need to remember to apply to each. Toggle the ‘eye’ icon next to Assigned (or simply drag it up into the ‘Shown in board’ section).If you open a card you can see the assignment but we want to show the person on each card too. When we switch back to the Board view we can no longer see the assigned person. Next, we want to be able to assign a person to a task. You may need to drag the Status columns to get the order you want.Add an option (Discussion, Next Up, In Progress, Code Review, Shipped)Īlready we’re at the point where we can view this data as a useful Kanban board.Type: Select (represents stages so perfect for this eg.First, there’s a Tag property added by default which we can delete (Right-click > Delete).That is, whether a task is Next Up, In Progress, Shipped (or whatever naming you prefer). Let’s create our first database and explore what’s possible.Įvery database starts us off with a Title (Name) column, but the rest is up to us! As we’re focusing on tasks we need a way to represent what the status of a task is. We’ll also share a Notion template of what we’ve put together as a quick-start shortcut. In Part 2, we’ll dig into how to set it up, exploring databases, properties, rollups, formulas and linked databases to level up your Notion-fu. In Part 1, we looked at the power of Notion and how we might structure it to create a useful product management tool.
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